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UCR Redevelopment Project

UCR Redevelopment Project

The Criminal Justice Information Services Division has chartered the FBI UCR Redevelopment Project (UCRRP) to manage the acquisition, development, and integration of a new information system solution. The stated goal of UCRRP is to improve UCR efficiency, usability, and maintainability while increasing the value to users of UCR products. UCRRP will:

  • Decrease the time it takes to analyze data and respond sooner with data quality questions and concerns.
  • Dramatically reduce, to the point of eliminating, the exchange of printed materials between submitting agencies and the FBI.
  • Provide an external data query tool to allow public users the ability to view and analyze published UCR data from the Internet.
  • Implement a flexible and scalable systems framework, including industry standard interfaces that better accommodate future changes.

Beginning July 1, 2013, the FBI will no longer accept hard copy submissions for the FBI UCR Program’s Summary Reporting System (SRS). This includes printed UCR forms, scanned images, Portable Document Format files, and nonstandard Excel workbooks. The FBI will not accept any submission format that the FBI UCR Program staff must manually enter. However, if a state UCR Program cannot meet the deadline but can demonstrate a credible plan for the migration from hard copy to electronic submissions, it will be granted a 12-month extension. Law enforcement agencies (LEAs) will be notified by letter if its plan is approved. A credible plan must meet the following criteria:

  • The plan must have a realistic schedule to transition crime data submissions from paper to an acceptable electronic submission format by July 1, 2014.
  • The plan must prove that the agency and the state UCR Program have the resources and/or funding to implement the transition.
  • The state UCR Program must demonstrate executive support for the plan.
  • The law enforcement agency or state UCR Program must be able to submit data electronically by July 1, 2014, using one of the following four options: 

Option 1: XML Data Specifications

The UCRP developed the Information Exchange Package Documentation (IEPD), which provides the XML or Extensible Markup Language interface specifications that comply with the 2.1 National Information Exchange Model or NIEM and 3.1 Logical Entity Exchange Specifications or LEXS (both are data standards for information exchange). The specifications are available for all current data submissions including data for the SRS, the National Incident-Based Reporting System (NIBRS), Law Enforcement Officers Killed and Assaulted (LEOKA), Hate Crime Statistics, and Cargo Theft.

Option 2: Traditional Flat File Data Specifications

LEAs may adopt the current electronic flat file formats for the SRS, the NIBRS, LEOKA, and the Hate Crime Statistics and Cargo Theft data collections. The specifications are available on the UCR’s Special Interest Group (SIG) of the Law Enforcement Online (LEO) at www.leo.gov.

Option 3: Online Data Entry

When the New UCR system is implemented, LEAs will be able to access a web data entry tool and enter data directly into the FBI UCR database. This feature will be available to LEAs with access to the FBI’s leo.gov or cjis.gov domains.

Option 4: FBI-Provided Summary Excel Workbook and Tally Book

LEAs may submit data via an Excel Workbook and Tally Book to collect UCR data in a standard format that can be read and processed by the existing and New UCR system. The Workbook will automatically populate calculated fields and perform basic error checking. The Tally Book was designed to electronically capture data for those LEAs that do not have a records management system. To assist agencies with electronically submitting data, the following manuals have been updated and are available:

The Summary Reporting System Technical Specification includes the specifications for submitting the annual number of full-time law enforcement employees. LEAs may also report police employee data via the Excel Workbook and Tally Book.

LEAs are asked to send an e-mail to ucr@leo.gov with a brief description of its plans or concerns about the July 1, 2013 deadline.

UCRRP StatusDecember 4, 2013

1. Although we had fully intended to “go live” on January 5, additional complications have pushed us back—yet again.

  • New date is uncertain, but we are still hoping by March 31, 2014, to have a limited capability in production.

2. UCRRP has been afflicted by an unfortunate series of events.

  • Complexity of the data due to the immense variability in formats, data usage, individually applied rules, and special considerations were grossly underestimated by our development team.
  • Development team has suffered from heavy attrition of staff causing project instability.
  • One-month government shutdown set us back that amount of time.
  • Master development contract is expiring in January. FBI will take ownership of system and perform “last mile” activities in O&M capacity.

3. The current status of the new system is:

  • Data ingest appears to be working well in test. Might be a little slower than anticipated, but not slow enough to impact business expectations.
  • Automated business rules are showing promise, but need to be tuned to avoid overburdening of staff.
  • XML interfaces have been tested in-house, but we need to test with states that are ready to do so.
  • The development of reports is lagging behind other areas. 100 + reports still need to be completed before Full Operating Capability (FOC) can be announced.

4. New deployment approach in recognition of issues we have experienced will reduce overall risk.

  • First, we will work to resolve all remaining issues and announce a new date to deploy our initial operating capability (IOC).
  • At IOC, we will begin processing a limited number of states through the new system, with our legacy system remaining active as the system of record.
  • As we gain confidence with the new system, more states will be added, until the entire nation is processing through the new system.
  • Once we have worked out all issues with the system and data anomalies, we will do final conversion from legacy and declare FOC.

UCR Program Impacts

The FBI is working to complete this new UCR System delivery with a capability that supports and enhances our operation.

  • We are currently revising our plans to process all data, including the plans for capturing the data associated with the new 2013 initiatives.
  • Concurrent with this messaging, we are reaching out to each state UCR Program or direct contributor law enforcement agency to coordinate operations and activities with them for the upcoming year.
  • The FBI is working to ensure that any burden caused by this delay is dealt with by the national UCR Program and not each state UCR Program or direct contributor law enforcement agency.
  • We will continue to keep the APB and the broader UCR Program stakeholders apprised of our status as we work toward successful implementation of the new UCR System.