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2003 Bulletins

Developments in the National Incident-Based Reporting System (NIBRS)

Note: The excerpts are presented as they were originally published in the UCR State Program Bulletin and therefore will include any additions, deletions, or clarifications released in subsequent bulletins. Readers are urged to read this document in its entirety before making any programming changes.

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UCR State Program Bulletin 03-2, July 2003

Binary Entry for the Collection of LEOKA Data via NIBRS

In October 2002, the national Uniform Crime Reporting (UCR) Program disseminated to all state UCR Program managers and posted on the FBI’s Internet site the NIBRS Addendum for Submitting LEOKA Data. The addendum provides new and modified National Incident-Based Reporting System (NIBRS) data values, entry requirements, error messages, and programming changes to collect Law Enforcement Officers Killed and Assaulted (LEOKA) data according to the procedures in the context of the current NIBRS manuals.

Recently, it has come to the attention of the national Program staff during discussions with state UCR Program managers that further clarification is needed regarding the use of the Record Descriptor Word, Record Positions 1-4 of the Victim Segment, e.g., pages 6 and 14 of the addendum.

As stated in the first paragraph on page 1 of the NIBRS Addendum for Submitting LEOKA Data, “Reporting agencies should note that the LEOKA reporting method, i.e., use of the new NIBRS format (with the new elements) or the original LEOKA data record for NIBRS (specified in Volume 2) must be consistent among all reporting agencies within a state. Therefore, either all or none of the agencies that report NIBRS data within a state must report LEOKA data via the new NIBRS format for the victim segment.”

Therefore, when a state UCR Program implements programming changes in order to collect LEOKA data in the new NIBRS format from contributing law enforcement agencies within the state, the state must use the BINARY value 141 in positions 1-2 and BINARY zeros in positions 3-4 within Level 4 of each Victim Segment of each agency’s submission. Additionally, all of the Victim Segments for each agency in the state’s future submissions must have a length of 141, regardless of the Victim Type. By entering the mandatory BINARY value 141 within each Victim Segment, the state is verifying each agency's participation in LEOKA reporting and specifying that the agency is reporting either an actual officer assault occurred or no assault on an officer occurred within that incident. Conversely, all NIBRS states and all of their respective contributing law enforcement agencies that do not adopt the new NIBRS format for their LEOKA data should continue to use the Binary value 129 in positions 1-2 within Level 4 of the Victim Segment.

Prior to using the new format to submit LEOKA data as part of a state’s NIBRS data submission, state Program managers should notify their NIBRS point of contact in the FBI’s Crime Statistics Management Unit. The national Program staff will then process the state’s initial data submissions as test data, ensuring that the appropriate programming changes as specified in the NIBRS Addendum for Submitting LEOKA Data have been made.

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UCR State Program Bulletin 03-4, October 2003

Duplication of Hate Crime Submissions from NIBRS Agencies

Duplicate hate crime submissions most often occur when a state Program is in transition from summary reporting to reporting via NIBRS or the state has agencies submitting both summary and NIBRS data. For example, the state UCR Program submits a NIBRS tape on which all of the incidents, hate crimes as well as those that are not bias motivated, have unique incident numbers assigned to them by the reporting agency to identify the incidents. Then, the state Program resubmits the hate crime incidents on the Hate Crime Incident Report form (paper) with slight variations of the incident numbers on its tape submission. Because the incident numbers differ (even if only slightly), the national Program’s computer system is unable to recognize that the incidents are already in the hate crime database and enters the incidents a second time. This results in duplicate submissions. State UCR Program managers should not resubmit hate crime incidents on paper forms that have already been included on their NIBRS tape submissions. Any questions regarding hate crime incident submissions should be directed to Ms. Mary Pat Reese of the CSMU.

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